Additional Information
The remaining items in the Project Checklist
Last updated
The remaining items in the Project Checklist
Last updated
FYI
All of the remaining information for your call is completely optional! This article will walk through each item and what it will look like for a musician if you fill this information out.
If you don't wish to fill out this information, you can skip to the next step and !
You've officially set up everything you NEED to send out your Rhapsody Project. There may be some additional information you want to add such as:
: These are additional memos for either a musician or person filling a role. Chair Memos can provide additional context for the Project such as additional confidential OS pay information or information regarding a Project Piece.
: By default, musicians will be assigned the Role of "Section". Delineate specific Roles such as Principal or Concertmaster to the various Chairs in the Project
: Establish your sublist and rules in the event that a musician declines their call and needs to be replaced
: Individuals who are involved in the Project and serve as a point of contact for musicians regarding aspects of the Project (Librarian, Stage Manager, etc.)
: A text field to add your instrumentation shorthand for Project Pieces. This is visible to musicians on the call to provide better understandings of the Project Pieces
: A spot for a brief description of the dress code required for the Project.
: Information regarding wages for the Project visible by all musicians receiving the call.
: Upload documents for musicians to download or provide urls to links for musicians. Great for adding music or PDF attachments!
: A text-based field to provide any other additional information about the Project.
: An image associated with the Project to be used internally in Rhapsody and at the top of all communications for the Project.
Chair memos offer you the ability to provide additional details to the musician regarding what they will be expected or expecting for the Project. Perhaps you want to tell a musician they are only playing on movement 4 of a Project Piece, or perhaps you want to tell the Concertmaster that they will receive an additional pay.
Rhapsody offers you to provide two different types of memos, a Piece Memo, or an Assignment Memo.
Assignment Memo's are a broader general message to tell the musician about their specific job in the ENTIRE Project. This could inform the musician that they will receive an over scale, their assignment will include running sectionals, or who they are subbing for, etc!
When a musician receives their call, the Assignment Memo will be placed at the top of the call
Select the Mission Control tab of the Project
Switch to Edit Mode
Switch to Assignments View
Locate the musician you want to give an assignment to (musicians are listed in Alphabetical Order)
Locate the Assignment Memo and find where the musician and column meet.
Select into the Assignment Memo box for the musician and begin typing.
Exit out of the text box, and the memo has saved (Note: if your Assignment Memo does not update, please refresh the page)
Repeat as necessary for any additional Assignment Memo's
Viola! You have now added an Assignment Memo to a Call in a Project!
Piece Memo's allow you to provide additional context for a Piece in a musicians Call. For example, the second Flute for a Piece requires the musician to double on Piccolo, but only for the 4th movement. You may want to inform the musician of this, and you can do so with a Piece Memo
When a musician receives their call, the Piece Memo will be attached to their part assignment under the Repertoire section:
Select the Mission Control tab of the Project
Switch to Edit Mode
Go to the Pieces View
Locate the Chair you want to add a Piece Memo to
Select the page icon in the top right corner of the Chair. The Chair "card" will flip over.
Type in your Piece Memo in the text box provided
Select DONE in the top right corner of the Chair
Repeat as necessary for any additional Piece Memo's
Viola! You have now added a Piece Memo to a Chair in a Project!
When calculating Payroll, certain Chair Roles may receive additional compensation (ex. Concertmaster, Principal, etc.). By default, all newly created Chairs will have the Role Section unless otherwise specified.
Rhapsody Calls will showcase the Chair Number for all Pieces a musician is on.
Select the Mission Control tab of the Project
Switch to Edit Mode
Switch to appropriate View (Genius view for all, Pieces or Work Session for individual instances)
Locate the Chair you want to assign a Role to
In the top left corner of the Chair, select the text that shows the Chair Role. By default, this will be set to Section
In the dropdown menu provided, select the appropriate Role for the Chair
Repeat as necessary for any additional Chair Roles
Viola! You have now assigned a Role to a Chair!
Don't see a Role you need? Let us know at support@rhapsody.la !
If a musician needs to be replaced a Call, who are you going to call next?
FYI
Navigate to the Project's Who's Next tab
Select the + Add Rule button
Select an option for each dropdown menu in the rule
Select Done
Viola! You have now created a Rule!
Create as many rules as you want to prepare for as many scenarios as you may encounter!
FYI
Rhapsody will follow the Who's Next Rules in order. Ex: Rule 1 is general but Rule 2 is specific, Rhapsody will follow Rule 1 first. Choose your rule orders carefully!
Project Contacts allow you to add the contact information for as many individuals as you'd like!
FYI
Open up the Project you want to add a Project Contact to
Select the Project's Settings tab
Locate the box labeled Contacts
In the top right corner of the Contacts box, select the + button
In the popup that appears, select the Pick from Address Book... to see a dropdown menu of contacts. Begin typing the name of the person you want to add as a Project Contact and select their name once it appears from the list
Type in any additional context about the Project Contact
Select the Create button
Viola! You have now Added a Project Contact!
Open up the Project you want to delete a Project Contact from
Select the Project's Settings tab
Locate the box labeled Contacts
In the Contacts box, select the name of the Project Contact you wish to delete.
In the popup that appears, select the Delete button
An additional popup confirming your deletion will appear. Select Yes
Viola! You have now deleted a Project Contact!
If you would like to provide musicians with the additional context of Instrumentation about the Pieces they will be playing, you can add the Instrumentation Shorthand for all of your Pieces!
Open up the Project you want to add the Instrumentation Shorthand to a Project Piece
In the left hand menu, locate and select the Checklist item Piece Inst. Shorthand
In the popup that appears, provide the Instrumentation Shorthand for each Project Piece
Once finished, select the Save button
Viola! You have now added the Instrumentation Shorthand for your Project Pieces!
Have a specific dress code you need musicians to adhere to? Let the musicians know by adding the dress code!
Open up the Project you want to add a dress code to
Select the Project's Settings tab
Locate the box labeled Dress Code
Provide a brief description of the dress code (255 characters max)
Exit out of the text box
Viola! You have added the Dress Code to your Project!
FYI
FYI
Open up the Project you want to add Wage info to
Select the Project's Settings tab
Locate the box labeled Wage Info
Type in the appropriate Wage information. No field is required, so omit any that do not apply
Viola! You have set your Project's Wage Info!
Project links are the best way to add any url's to things like a dropbox or Google Drive folder. Additionally, Project Links allows you to upload a document directly from your computer! Rhapsody will automatically convert the file into a clickable link that musicians will have access to at the bottom of their Calls!
Open up the Project you want to delete a Project Contact from
Select the Project's Settings tab
Locate the box labeled Links
In the top right corner of the Links box, select the + button
In the popup that appears, follow the instructions to add a Project Link. To add a url, copy and paste the link directly into the field for URL . To upload a file, you can either drag and drop from your computer into the Project Links popup, or use the Browse files button to find the file on your computer.
Type in a name and a description for the Project Link.
Select the Create button
Viola! You have now added a Project Link!
Open up the Project you want to delete a Project Contact from
Select the Project's Settings tab
Locate the box labeled Links
In the Links, select the name of the Link you wish to delete.
In the popup that appears, select the Delete button
An additional popup confirming your deletion will appear. Select Yes
Viola! You have now deleted a Project Link!
Coming soon!
We are continuing to add information to this page. Please reach out to us at support@rhapsody.la
Coming soon!
We are continuing to add information to this page. Please reach out to us at support@rhapsody.la
You can easily access Piece Memo's when on the Pieces View? Simply type m then m to have all Chair "card" flip over and reveal! .
If you consistently use the same Roles for the same Chairs, you can save time by creating a Template! .
Rhapsody allows you to set forth a call order list of suggested musicians. If a musician declines a call, gets canceled or released, you may want to fill their spot with a specific person or follow a set call order. This could be directly from a sub list , a specific musician, a specific set of musicians, and so on!
Rhapsody will NOT auto-replace a musician; your consent matters! Our Autopilot feature is in development but will be released later. .
When a musician choses to reply to a Rhapsody call, their message will be automatically forwarded to the email set up in your . Should you want musicians to contact anyone else for any other needs relating to the Project, you'll want to provide the musicians with that person's contact information.
Project Contacts must be individuals who have already been entered into your Address Book. .
You can use the Project Checklist to add and delete a Project Contact! Click on the Project Contacts item in the Project Checklist to see a quick popup of all your Project Contacts!
Need more than 255 characters? Adding the dress code information as a !
Information entered into this section will be sent to ALL musicians on the call. If you would like to provide additional wage information to specific Chairs/Musicians that is only visible to them, opt to include this information in an .
You can use the Project Checklist to add and delete a Project Link! Click on the Links item in the Project Checklist to see a quick popup of all your Project Contacts!
