Work Sessions

What is a Work Session?

You'll need to determine next what dates and times you need musicians. To do this, you'll begin adding Work Sessions to your Project. A Work Session is a single date and time where musicians are being asked to perform.

Each Work Session needs the following information:

• Work Session Type: The type of Work Session such as Rehearsal, Dress Rehearsal, Sound Check, Performance, or Recording Session. Work Session types can help designate specific pay scales when calculating Payroll.

• Work Session Title: This is the name of the Work Session. By default, Rhapsody will use the Work Session Type as the name of the Work Session.

• Venue: This is the location of the Work Session. You can select from the list of Venues added to your Venues Menu, or begin typing a new address to quickly add the Venue. At minimum, Rhapsody needs the city/state of the Work Session to accurately determine the time zone for the Work Session. Just be sure to keep your musicians informed about the exact location before the Work Session takes place!

• Date + Time: The day and time a Work Session takes place

Did you know?

You can add frequently used venues to your Rhapsody account ahead of time! Simply go to the Venues Menu in Rhapsody, select + Add Venue and fill out the information for the venue! Rhapsody will suggest your venue for a Work Session based on this list!

Depending on the Project, you can also add the following additional information to Work Sessions:

• Internal Memo: These are any notes you want to write about a specific Work Session. Musicians will not see these notes. Great for multiple users!

• (External) Memo: These are any notes regarding a Work Session that musicians will see on their Rhapsody calls. This can be great for setting a rehearsal order or providing additional notes about the venue

• Project Pieces: If you have 2 or more Project Pieces, Rhapsody will ask which Piece(s) are being played on the Work Session. This is particularly helpful for musicians who are not being asked to play on every Project Piece. Rhapsody will keep track of who is playing on which Project Piece and only invite musicians who are on the Project Piece to the Work Session

Work Session Memo

Sometimes, you may want to provide additional details and context regarding a Work Session. Perhaps there is a guest conductor, a sectional for specific musicians, or an internal note your want to note to your team. Whatever the case, Rhapsody allows you to add Work Session notes to your Projects!

Work Session Memo: A message pertaining to a Work Session. A Work Session Memo may be internal only (for staff and users of Rhapsody), or external (visible by all musicians on all communications pertaining to the Work Session + Project).

Rhapsody handles both and Work Session Memos

Adding a Work Session Memo

When creating a Work Session in a Project, you will have the option to add a Work Session Memo. Rhapsody will remind you of which memo (internal vs external) you are writing and whether or not it will be visible by musicians or not.

Internal memos can be viewed at a glance on the Work Sessions Menu

Sectionals

Once you have created a Work Session and have not sent out the call for your Project, you will have the option to turn a Work Session into a Sectional.